Reduce your chance of becoming an identity theft victim by properly shredding your personal and business documents. Southside Bank is pleased to provide you with the following records retention suggestions for shredding your important documents.
Personal Records Retention Suggestions* |
|
| Bank Statements/cancelled checks | 6 Years |
|---|---|
| Birth certificates | Permanent |
| Canceled stock and bond certificates | 7 Years |
| Correspondence – legal and important matters | Permanent |
| Credit card statements | 6 Years |
| Custody agreements | Permanent |
| Death certificates | Permanent |
| Divorce papers | Permanent |
| Employment tax for household employees | Permanent |
| Home and home improvements | 7 Years |
| Insurance policies (expired) | 4 Years |
| IRA contributions | Permanent |
| Marriage certificates | Permanent |
| Retirement and pension records | Permanent |
| Invoices to customers, from vendors | 7 Years |
| Journal vouchers | 7 Years |
| Miscellaneous internal reports | 3 Years |
| Board Minutes | Permanent |
| Notes receivable | 7 Years |
| Patents, Trademarks | Permanent |
| Payroll records, Time cards | 7 Years |
| Personnel files (terminated) | 7 Years |
| Petty cash vouchers | 3 Years |
| Physical inventory tags | 3 Years |
| Purchase orders | 7 Years |
| Requisitions | 1 Year |
| Sales records | 1 Year |
| Subsidiary GL ledgers | 7 Years |
| Tax returns and worksheets | Permanent |
*Consult with your legal, financial, HR department and records manager to confirm your specific needs and requirements.
